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Article I. Name
A. The name of this organization
shall be the Community Alliance of Sarasota County
(hereafter called the ALLIANCE).
B. The designated service area of the ALLIANCE shall be Sarasota
County, Florida.
C. The principal office and place of business of the ALLIANCE
shall be located as designated by the ALLIANCE.
Article II. Mission of the
ALLIANCE
The mission of the ALLIANCE
is to advance communication, collaboration and advocacy of the health
and human service needs of all citizens in Sarasota County through more
integrated, effective and efficient delivery systems.
Article III. Purposes of
the ALLIANCE
A. The purposes of the
ALLIANCE shall
be to:
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Conduct joint planning for
resource utilization for human services.
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Facilitate coordination and
collaboration among funders, service providers, and community stakeholders which encourages shared
decision-making and shared accountability.
-
Serve as a catalyst for
community resource development by exploring and responding to funding
opportunities at the federal, state, and local levels and seizing
opportunities to leverage existing and new funding.
-
Provide a forum for the
exchange of ideas and information on human services.
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Provide for community
education and advocacy on human services issues.
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Improve issue-focused
planning which is based on research and analysis and emphasizes
results-based accountability and program impact.
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Determine community-wide
priorities for human services and establish community outcome goals.
Article IV. Membership
A. Membership in the
ALLIANCE shall be open to all organizations and individuals in Sarasota
County which support the mission of the ALLIANCE. Membership is intended
to be inclusive and express the diversity of the community.
Article V. Governance of
the ALLIANCE
A. The governing authority
of the ALLIANCE shall be vested in its Steering Committee, which shall
have the right to exercise any and all powers in the management of the
business and affairs of the ALLIANCE.
B. The Steering Committee
shall be comprised of members representing the following
categories:
Funders/Government (11 seats)
Local Funders (4 seats)
Local Government (4 seats)
State Agencies (3 seats)
Human/Community
Service Providers (31 seats)
Children and Youth Serving Organizations (2 seats)
Criminal Justice (5 seats)
Education (4 seats)
Legal System (3 seats)
Housing (2 seats)
Homeless Persons (2 seats)
Health (4 seats)
Substance Abuse (2 seats)
Mental Health (2 seats)
Aging Services (3 seats)
Developmental Disabilities (2 seats)
General Community (21
seats)
Business/Economic Development (3 seats)
Faith-Based Community (5 seats)
Community Representatives (6* seats)
Client/Consumer Representatives (3 seats)
Community Planning and Resources (4 seats)
*One seat is dedicated to a south
county representative and one seat is dedicated to a north county
representative.
1. Terms of Membership
a) Steering Committee members shall serve a term of two years and
be eligible for reappointment for additional two-year terms at the
pleasure of the majority of the members of the Steering Committee.
2. Vacancies
a) If a vacancy
occurs among the Steering Committee's members, the Nominating and
Membership Committee shall contact the appointing authority, to fill the
vacancy. For vacancies without an appointing authority, the Nominating
and Membership Committee will meet to make recommendations to the
Steering Committee to fill that seat. The Steering Committee will
approve filling the vacant seat by majority vote. The term of
office of members so selected will be for the remainder of the unexpired
term of office.
b) The term
of office of members so selected will be for the remainder
of the unexpired term of office.
3. Meetings
a) The Steering Committee
shall meet at least quarterly or upon the call of the Chair.
b) Special meetings of the Steering Committee may be called by the Chair
or upon the call of over half of the current members of the Steering
Committee in order to conduct business.
4. Quorum
a) In order to conduct
business at a regular or special meeting of the Steering Committee, a
quorum shall be defined as one-third of the current members of the
Steering Committee.
b) When a quorum is present, a majority vote of those members present
and voting shall prevail in the decision of any matters brought before
the meeting of the Steering Committee, except where otherwise prescribed
by these bylaws.
c) In the event a member cannot attend a scheduled meeting of the
Steering Committee, an assigned designee may be chosen by the member and
shall be afforded all rights and privileges of that member.
d) Attendance and participation in meetings of the Steering Committee is
expected of members. If a member misses more than three consecutive
meetings, the organization which the member represents will be contacted
to determine if the representative should be replaced.
5. Collaborative
Body
a) All members of the ALLIANCE shall be open to the
public, appropriate minutes will be taken of all ALLIANCE meetings, and
all records shall be made available to the public to the extent
possible. In addition, the ALLIANCE shall attempt to conduct all
business and shall attempt to vote on all issues of concern in an air of
openness and formality.
b) The Chair of a regular or special meeting of the Steering Committee,
or of its committees or subcommittees, shall determine the appropriate
time during the agenda and the length of time allowed for members to
provide input on matters under consideration by the Steering Committee
or its committees or subcommittees. In all cases, meetings will be
called with reasonable notice so that members may attend. This generally
requires a 7 to 10 day notice of meetings.
6. Compensation
a) Members of the
Steering Committee shall serve without compensation.
Article VI. Officers
A. The officers of the
ALLIANCE shall include a Chair, two Vice Chairs, and the Immediate Past
Chair.
B. Each officer shall serve for a two-year term. Members may not serve
more than two consecutive terms in the same office.
C. Election of officers shall take place during the fourth
quarter of the calendar year, with the term of office beginning at the next regular
or special meeting. During the first year, officers shall take office
immediately upon election.
D. Vacancies in any office may be filled by majority vote of the members
of the Steering Committee at any regular or special meeting. Officers so
elected shall serve out the remainder of that term.
E. Powers and Duties
1. The Chair shall
preside at all regular or special meetings of the Steering Committee;
appoint the chair and members of all committees and subcommittees;
determine the agenda items and their order of consideration for all
regular or special meetings; represent the Steering Committee and act on
its behalf as authorized by the Steering Committee; and exercise such
other duties as may pertain to the office.
2. The two Vice Chairs and the Immediate Past Chair shall exercise the authority and fulfill the duties of
the Chair in the absence of that Officer and fulfill such other duties
as assigned by the Steering Committee or the Chair.
Article VII. Committees
A.
Behavioral Health
Stakeholders’ Consortium
1. The Behavioral Health Stakeholders’ Consortium shall be comprised of no
fewer than 7 members. The Chair of Consortium shall be appointed by the Chair of
the Steering Committee. Any member of the ALLIANCE may serve on the
Consortium; however, the Chair of the Consortium must be a member of the
Steering Committee.
2. The Consortium will be responsible for developing and implementing a
strategic plan for the community which will improve and enhance the
delivery of substance abuse and mental health services for citizens.
B.
Community Engagement Committee
1. The Community Engagement Committee shall be
comprised of no fewer than 7 members. The Chair of Consortium shall be
appointed by the Chair of the Steering Committee. Any member of the
ALLIANCE may serve on the Consortium; however, the Chair of the
Consortium must be a member of the Steering Committee.
2. The purpose of Community Engagement Committee is to inform and
involve citizens of Sarasota County on human service issues affecting
quality of life in our community.
C.
Community Organizations Active in
Disasters (COAD)
1. The COAD shall
be comprised of no fewer than 7 members. The Chair of the COAD shall be
appointed by the Chair of the Steering Committee. Any member of the
ALLIANCE may serve on the Committee; however, the Chair of the COAD must
be a member of the Steering Committee.
2. The purpose of the COAD is to provide health and human services
during the four phases of disaster: preparation, response, recovery and
mitigation, through coordination, communication and collaboration.
D.
Developmental Disabilities Committee
1. The
Developmental Disabilities Committee shall be comprised of no fewer than
7 members. The Chair of the Developmental Disabilities Committee shall be
appointed by the Chair of the Steering Committee. Any member of the
ALLIANCE may serve on the Committee; however, the Chair of the
Developmental Disabilities Committee must be a member of the Steering
Committee.
2. The Developmental Disabilities Committee shall advocate with
one voice for the needs of Sarasota County citizens with developmental
disabilities.
E.
Executive
Committee
1. The Executive
Committee shall be comprised of four elected officers
of the ALLIANCE, the Chairs of the standing committees and three at-large members. The
officers and at-large members of the Executive
Committee will be elected by a majority vote of the members of the
Steering Committee, with only members of the Steering Committee eligible
to serve.
2. Each at-large member of the Executive Committee shall serve for a
two-year term and can serve additional terms if elected by the Steering
Committee.
3. The Executive Committee shall be empowered to act on behalf of the
ALLIANCE, and carry out other duties and responsibilities as determined
by the ALLIANCE members.
4. The Executive Committee shall act on behalf of the Steering Committee
when decisions must be made before the Steering Committee can be
convened.
F.
Legislative Advocacy Committee
1. The Legislative
Advocacy Committee shall be comprised of no fewer than seven members, who shall be
appointed by the Chair. Any member of the ALLIANCE may serve on the
Legislative Advocacy Committee; however, the chair of the committee must be a
member of the Steering Committee.
2. Each member of the Legislative Advocacy Committee shall serve for a
two-year term and may serve multiple terms.
3. The Legislative Advocacy Committee shall be responsible for reviewing and
analyzing issues which affect or may affect health and human services in
Sarasota County; developing policy positions for consideration by the
Steering Committee; advocating for policy positions approved by the
Steering Committee with members of the Florida Legislature and other
elected officials; and providing legislators and elected officials with
analyses of the impact on Sarasota County of proposed legislation or
budget issues.
G.
Nominating and
Membership Committee
1. The Nominating and
Membership Committee shall be comprised of no fewer than seven members, who
shall be appointed by the Chair of the Steering Committee. Any member of the ALLIANCE may serve on
the Nominating and Membership Committee; however, the chair of the
committee must be a member of the Steering Committee.
2. Each member of the Nominating and Membership Committee shall serve
for a two-year term and may serve multiple terms.
3. The Nominating and Membership Committee shall be responsible for
recommending members to serve as officers of the ALLIANCE, as at-large
members of the Executive Committee, as members of the Steering Committee
and, when so requested by the Chair, as members of other committees of
the ALLIANCE.
4. The Nominating and Membership Committee shall be responsible for
monitoring the compliance of members of the Steering Committee with the
attendance and participation requirements set forth in Article V,
Section B(4)(d). When the committee determines a member of the Steering
Committee is out of compliance with the attendance and participation
requirements, the committee will contact the organization which the
member represents to determine if the representative should be replaced.
H.
Planning and Outcomes Committee
1. The Planning and Outcomes Committee shall be
comprised of no fewer than 7 members. The Chair of the Planning and
Outcomes Committee shall be appointed by the Chair of the Steering
Committee. Any member of the ALLIANCE may serve on the Committee;
however, the Chair of the Planning and Outcomes Committee must be a
member of the Steering Committee.
2. The purpose of the Planning and Outcomes Committee is to coalesce
human services data to create a set of priority outcomes. This group is
working to coordinate long-term planning efforts in the county, to
review existing outcome measures as a step towards developing a set of
community outcome indicators, and to screen and select short-term issues
for analysis by the Alliance.
I.
Sarasota Partnership for Children
1. The Sarasota Partnership for Children Committee
shall be comprised of no fewer than 7 members. The Chair of the
Committee will be appointed by the Chair of the Steering Committee. Any
member of the ALLIANCE may serve on the Committee; however, the Chair of
the Sarasota Partnership for Children Committee must be a member of the
Steering Committee.
2. The purpose of the committee is to engage existing providers,
coalitions, and community members around improving the quality of life
for children and families in Sarasota, and improving the effectiveness
and integration of services and programs serving children and youth.
Membership is open.
J.
Stakeholders in Aging Consortium
1. The Stakeholders in Aging Consortium shall be
comprised of no fewer than 7 members. The Chair of the Consortium will
be appointed by the Chair of the Steering Committee. Any member of the
ALLIANCE may serve on the committee; however, the Chair of the
Stakeholders in Aging Consortium must be a member of the Steering
Committee.
2. The purpose of the Stakeholders in Aging Consortium is to bring
together the organizations, committees, and businesses that advocate for
the needs of the aging in Sarasota County to have a unified voice and
focus on: identifying gaps in services for older adults, addressing
priority issues, providing resources to older adults and their
caregivers, engaging in civic and legislative issues that affect the
aging community, educating community members and professionals, and
fostering a community that embraces positive and healthy aging.
K.
Other Committees
1. The Chair of the Steering
Committee may establish other ad hoc subcommittees as deemed
necessary and appropriate, appoint their chairs and members, and
determine their duties and responsibilities.
2. Committees so appointed shall serve for the duration of the Chair’s
term, or for a fixed length of term, but in no case shall the fixed
length of term for any appointed ad hoc committee or subcommittee extend
beyond the duration of the Chair’s term in office.
3. The Chair may appoint any member of the ALLIANCE to serve on an
ad hoc committee or subcommittee. However, the chairs of all committees
and subcommittees must be members of the Steering Committee.
4. Creation of additional standing committees shall be approved by
the Steering Committee.
Article VIII. Rules of
Order
A. Meeting Procedures
1. All regular, special,
and committee meetings of the ALLIANCE will be conducted according to
generally accepted procedures for the conduct of meetings.
2. In the case of a procedural dispute, the officer presiding will seek
consensus resolving the dispute among the members present.
3. If a procedural resolution cannot be reached by consensus in a
reasonable amount of time, then the most recently published version of
Robert’s Rules of Order, Revised will be used to resolve the dispute.
Article IX. Amendments
A. These bylaws may be
altered, amended, or repealed, in part or in entirety, upon written notice
of the proposed changes to all current members of the ALLIANCE at least
fourteen days prior to the date of the ALLIANCE meeting at which the
proposed changes will be taken under consideration and voted upon.
B. Approval of amendments to the bylaws shall require a simple majority
affirmative vote of all the current members of the ALLIANCE attending
either a regular or special meeting of the ALLIANCE called for the
amendment or repeal of the bylaws.
Approved on:
January 28, 2013
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Benny Weaver, Chair
Community Alliance of Sarasota County
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